• iSAMS
  • Annual ISC and DFE Census

Annual ISC and DFE Census

Every January we are required to submit a large chunk of information to both the ISC and the DFE as part of the annual census.  This will involve many departments and a fair amount of time sensitive data work.  This guide outlines the key stakeholders and the process of getting the census done!

There are three key dates that control when the census work must be done by:

  • The actual day of the census, this is when we run the iSAMS export and the census data is based on, usually around the 20th January.
  • The deadline to submit the ISC census, usually around the 5th February
  • The deadline for the DFE census, usually later around 20th February

Overview

WhenWhatWho
Stage 1 - Early JanuaryStart Census Process and notify stakeholders of impending work

Ensure logins and access is ready for both ISC and DFE online portals

Confirm key dates: Census Day, ISC Return Deadline and DFE Return Deadline		School Office and Data Manager
Stage 2 - Before Census DayValidate iSAMS census and chase errors with stakeholdersSchool Office with help from: HR, Finance
 & Admissions
Stage 3 - Census Day (3rd-4th Week of January)Run the census and export the data from iSAMS

Import the data into the ISC census portal

Work through the ISC data to identify gaps and errors that need to be followed up with other departments

Email stakeholders to explain what data they need to supply with clear deadline of roughly 1 week		School Office and Data Manager
Stage 4 - After Census DayGather required data and submit to School Office for entering onlineHR, Finance, Admissions, Bursary Department and others depending on the data
Stage 5 - Before the ISC return Date
(~5th of February)		Chase up all remaining data and errors and make sure ISC Census is ready for submitting

DFO reviews and submits finished ISC Census

First pass of DFE Census Data Entry

Work through the DFE data to identify gaps and errors that need to be followed up with other departments

School Office, Data Manager & DFO
Stage 6 - Before the DFE return Date
(~20th of February)
Gather required data and submit to School Office for entering into DFE Collect

When ready DFO reviews and submits DFE census		School Office, Data Manager, HR, Finance, Admissions, Bursary Department etc...
Stage 7 - After Census Return DatesRespond to any queries raised by DFE or ISC after data has been reviewed by themDFO, School Office