Census Data - Staff

Staff Module

You can use the Export Staff Records function to check for missing data.

All current staff and any leavers between January 2024 and January 2025 should have the following areas of iSAMS completed:

General tab

  • Gender

School tab

  • Teaching staff = yes/no
  • Teaching assistant = yes/no (this only comes up after no is selected for Teaching Staff)
  • Relief teaching staff = yes/no
  • Leadership Staff = yes/no
  • Part Time = yes/no
  • Hours worked for part time staff.

Financial Information

  • Hours per week - Teaching staff only

Census tab/General

Exclude from Census? 

  • Supply teachers on the system that won't be on site on census day
  • Any staff accounts created as tools or general accounts (not aligned with individual staff), for example Gap Teacher, School Office, Admissions Team etc


  • Country of residence
  • Nationality
  • Ethnic category

These fields can be set to "unknown" and multiple records can be edited together using the Group Edit function.

  • SEN Details - hours per week for SEN staff


Census tab/Staff Changes

Joining/Leaving Information

All Former Staff should have a leaving date.

Ensure you have used the academic year for joiners and leavers.  

For example, a member of staff who left in April 2024 should be listed as leaving in the academic year 2023.