Inviting an external person to a meeting

There are often times where you might need to meet with people who do not have a School email address.  It could be a parent, teacher from another school or even an interview candidate.  It is simple to invite someone using the following methods.

External guests do not need to have Teams already installed to join the meeting as it will work via the web if needed.

For the most professional method it is best to schedule a meeting in advance

When scheduling a meeting

Step 1 - Start to schedule your meeting as normal as per the this guide.

Step 2 - In the attendees box, type in the full email address of the person/s you wish to invite.  You can then click on the pop up below to add them to the list.

Step 3 - Finish scheduling the meeting as normal.  The external guest will receive an email with details of the meeting and a link to join the meeting when they are ready.

During an existing meeting

Step 1 - Click on the Show Participants button

Step 2 - Click on the Copy Link icon next to the Invite someone box

Step 3 - Paste the invite into an email that you can then send to anyone you wish to join you